The Kingdom of Swaziland serves as host and venue for the 36 th Southern African Development Community (SADC) Summit. Known as the Switzerland of Africa, Swaziland comprises of magnificent mountain scenery with unique, ancient rock formations. Tourism serves as a vital contributor to the economy with cultural heritage, tradition and biodiversity as top attractions for foreign guests. Swaziland’s cultural heritage is deeply rooted in traditions carefully protected and sustained.
Colourful ceremonies regularly take place in the Kingdom to mark the country’s special occasions. The two main rituals are the Umhlanga or Reed Dance, and the Incwala or First Fruit Ceremony. The Umhlanga involves young maidens dressed in colourful beaded skirts and accessories to travel to the royal kraal (village) to honour the Queen mother and perform traditional dances. The Incwala ceremony involves direct participation by the King and everyone is invited at the Royal Palace.
The King Mswati III International Airport is an infrastructural investment envisioned by His Majesty to facilitate economic growth in the country. It is located on flat terrain with good visibility and is designed to accommodate 360,000 passengers annually. The airport is 88 km away from the capital Mbabane, 80 km from Ezulwini and 60 km from Lozitha.
The SADC Summit will be attended by representatives from the 15 SADC Member States, the SADC Executive Secretary, the two SADC Deputy Executive Secretaries, the SADC Secretariat staff, as well as the SADC Invited Observers from international organisations.
All Delegates are required to be registered and accredited prior to the Summit. Hence, Member States should submit the filled-out List of Delegations Form and the duly completed Registration Form through diplomatic channels by 15 July 2016.
Registration and accreditation of all SADC delegates and media personnel will be done only at the Royal Swazi Sun Convention Centre at Ezulwini (Libandla Room).
Access badges shall be strictly issued only to persons who have been duly registered and accredited.
All heads of state and government will be received by designated government officials. A protocol officer will be available to assist each delegation during their stay in Swaziland. They will also serve as a liaison between the delegation and the host country on all pertinent issues.
All aircraft bringing in delegates or heads of state to the SADC Ordinary Summit will land and take off at the King Mswati III International (KMIII) Airport. But due to limited parking space, some aircraft may have to reposition to Matsapha Airport where additional space shall be available.
Member States are kindly requested to convey the itineraries of their respective delegates to the Department of Protocol of the Ministry of Foreign Affairs and International Cooperation by 15 July 2016. It should include the date, time, flight number and the name of the carrier they will use. Copies must be made for the SADC National Contact Point for proper documentation.
Heads of state travelling on special flights are kindly requested to apply for overflight and landing clearances. Delegations travelling on special flights should apply for aircraft overflight and landing clearances as well. This must be accomplished through the Ministry of Foreign Affairs and International Cooperation by 15 July 2016. The application should provide the following details:
The Government of the Kingdom of Swaziland will be responsible for the security of the aircraft parked at the KMIII International Airport and Matsapha Airport. Parking, refuelling, air navigation, landing and handling charges, however, shall be borne by the operators themselves.
The Protocol Department of the Ministry of Foreign Affairs and International Cooperation will officially forward all these information to the Swaziland Civil Aviation Authority (SWACAA) for the landing permits, landing slots and aircraft parking space at the airport.
The respective delegations shall be responsible for the accommodation and transportation of the crew members of their special flights.
Delegations wishing to travel by road should inform the Swaziland authorities beforehand, i.e. the SADC National Contact Point in the Ministry of Economic Planning and Development and the Department of Protocol in the Ministry of Foreign Affairs and International Cooperation. They should provide the following details:
The KMIII International Airport is a sensitive and high-security area; hence access to certain areas of the airport and terminal is restricted. Diplomatic or consular missions accredited by the Kingdom of Swaziland should make prior arrangements with the Ministry of Foreign Affairs and International Cooperation to facilitate the reception of country delegates by filling out the Security Clearance Form.
For staff of diplomatic or consular missions to have access to the airport facilities, the respective missions are advised to submit the names of the officers and the drivers, as well as the registration numbers of the vehicles to be used. These information must be submitted to the Protocol Department of the Ministry of Foreign Affairs and International Cooperation prior to the arrival of the delegations.
Vehicles picking up the luggage of the arriving delegates should arrive one (1) hour before the expected time of arrival and in the company of at least one (1) protocol officer to facilitate necessary airport security formalities.
The schedule of the departure of chartered aircrafts should be communicated to the Protocol Department of the Ministry of Foreign Affairs and International Cooperation in advance. The luggage of delegates departing Swaziland through KMIII Airport should be at the airport at least two (2) hours before the expected time of departure, in the company of at least one (1) member of the delegation.
All delegates entering the Kingdom of Swaziland should possess a valid national passport (valid for at least six months before expiry date). Temporary passports or emergency travel certificates will not be accepted. SADC Member Countries requiring visas to enter the Kingdom of Swaziland will be responsible for ensuring that they have the appropriate entry visa. These must be applied for in good time through the nearest embassy in your country.
Delegates attending the summit meetings are expected to provide the names and passport details of all the members in the Registration Form. The requirements for an entry visa should be stated so that arrangements may be made to assist on arrival at the port of entry. A SADC Summit Information Desk manned by immigration officials and ushers will operate at the ports of entry to provide assistance to all delegations on arrival and departure.
The Government of the Kingdom of Swaziland will provide transport for the SADC delegations.
One VVIP car for the Head of State
One luxury vehicle for the First Lady
One luggage van
One VIP car for the Head of the Ministerial Delegation
One VIP car for other Ministers
One mini-bus (up to 15-seater) will be allocated per Member State for transportation between the designated places of accommodation and venues for the Summit and preceding Meetings.
There will also be a shuttle service between the airport and places of accommodation.
For security reasons, access to the Summit venues, airports and designated accommodation will be limited to vehicles with relevant vehicle passes. Delegates are advised to register beforehand their vehicles and drivers through the Protocol Department in the Ministry of Foreign Affairs and International Cooperation.
The Government of the Kingdom of Swaziland will provide accommodation courtesies for delegations led by a head of state or government. The accommodations provided will include the costs of meals and drinks—excluding alcoholic beverages and telephone and facsimile services outside of Swaziland.
Head of State – One Villa
Head of Delegation (other than Head of State) – One Executive Suite
Head of Ministerial Delegation – One Executive Room
Eight (8) additional rooms have been block-booked for each Member State at the Royal Swazi Sun Hotel at the delegation’s own expense. These block-booked rooms will be released on 31 July 2015. All other members of the delegation are responsible for booking and paying for their own accommodation.
SADC has secured negotiated rates in most of the hotels in Swaziland. Kindly book accommodations by contacting the hotels directly. Payments must be made in Emalangeni.
Royal Swazi Spa - Sun International
Rates: SZL 1,730 - 4,000
Location: Venue Hotel
Rates: SZL 831 - 1,023
Location: 11 km from the venue
Rates: SZL 850 - 1,030
Location: 8 km from the venue
Rates: SZL 1,529
Location: 0.5 km from the venue
Happy Valley Hotel
Rates: SZL 1,287
Location: 8 km from the venue
Rates: SZL 640 - 940
Location: 3 km from the venue
Summerfield Exclusive Resort
Rates: SZL 1,395 - 3,830
Location: 21 km from the venue
The George Hotel
Rates: SZL 720
Location: 26 km from the venue
More hotels and negotiated rates here.
The Government of the Kingdom of Swaziland will work hard to maintain security and public order in all venues of the programme for the 36th Ordinary SADC Summit of Heads of State and Government. Special security arrangements will be made in advance and access will be exclusive to recognised and invited guests.
To ensure smoother facilitation of entry, kindly fill out the Firearms Clearance Form. A list of security officers must be submitted to the Protocol Department of the Ministry of Foreign Affairs and International Cooperation, including detailed information on the equipment they intend to bring into Swaziland.
Request for temporary importation of communication equipment should also be submitted to the Protocol Department of the Ministry of Foreign Affairs and International Cooperation, including the following information:
All delegates are encouraged to obtain their travel and/or health insurance.
Medical centres will be stationed at the venues to provide first aid and other emergency services while the Mbabane Government Hospital and the Raleigh Fitkin Memorial Hospital will be available for delegates who will require professional treatment. Private healthcare may also be accessed in major towns and cities.
All delegates and visitors to the Kingdom of Swaziland who stayed, transited through, or come from yellow fever endemic areas must carry a valid vaccination certificate.
The lowveld area of the Kingdom of Swaziland is where there are pockets of malaria. Appropriate medication must be taken when visiting the said zone. The area of Swaziland where the Summit and the meetings will be held is malaria-free. However, proper clothing and medication should still be taken to prevent transmission of the disease.
The King Mswati III (KMIII) International Airport is 80 km away from Ezulwini where the SADC Standing Committee of Senior Officials meeting will be held and 60 km away from Lozitha where the SADC Council Meeting and Summit will be held. The KMIII airport is 88 km from Mbabane, the capital city of Swaziland.
The average temperature registered at both venues during the month of August ranges from 20°C to 29°C.
Tap water throughout the Kingdom of Swaziland is safe to drink. Bottled water is also readily available.
The power supply is 220 volts. Three round-holed sockets are used (Type M). Adapters and converters may be needed for delegations which use 110 volts or other different types of plugs.
Banking and Bureau de Change facilities are available at the Summit. Most banks have cash dispensing machines accepting Visa and MasterCard. Major credit cards are accepted in most hotels, shops and restaurants.
The currency of the Kingdom of Swaziland is the Lilangeni (singular) or Emalangeni (plural). One US dollar is about 14.85 Emalangeni on average. One Lilangeni is equivalent to one South African Rand.
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